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Many users find that using an external keyboard with keyboard shortcuts for Word helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse.
The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard. To quickly find a shortcut in this article, you can use Search.
If an action that you use often does not have a shortcut key, you can record a macro to create one. If you are using Microsoft Word Starter, be aware that not all the features listed for Word are supported in Word Starter. For more information about the features available in Word Starter, see Word Starter feature support.
Get these keyboard shortcuts in a Word document at this link: Word for Windows keyboard shortcuts. Frequently used shortcuts. Ribbon keyboard shortcuts. Navigate the document. Preview and print documents. Select text and graphics. Edit text and graphics. Work with web content. Work with tables.
Review a document. Work with references, citations, and indexing. Work with mail merge and fields. Work with text in other languages. Work with document views. Use function key shortcuts. Top of page. The ribbon groups related options on tabs. For example, on the Home tab, the Font group includes the Font Color option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below.
Note: Add-ins and other programs can add new tabs to the ribbon and might provide access keys for those tabs. You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. Press Alt again to see Key Tips for the options for the selected tab.
Depending on the version of Office you are using, the Search text field at the top of the app window might be called Tell Me instead.
Both offer a largely similar experience, but some options and search results can vary. In Office and Office , most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. A notification pops up saying you're using an access key from an earlier version of Microsoft Office. If you know the entire key sequence, go ahead and use it.
If you don't know the sequence, press Esc and use Key Tips instead. To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs might appear depending on your selection in the document. Open the Home tab to use common formatting commands, paragraph styles, and the Find tool.
Open the Insert tab to insert tables, pictures and shapes, headers, or text boxes. Open the Design tab to use themes, colors, and effects, such as page borders. Open the Layout tab to work with page margins, page orientation, indentation, and spacing.
Open the References tab to add a table of contents, footnotes, or a table of citations. Open the Mailings tab to manage Mail Merge tasks and to work with envelopes and labels. Open the Review tab to use Spell Check, set proofing languages, and to track and review changes to your document. Open the View tab to choose a document view or mode, such as Read Mode or Outline view. You can also set the zoom magnification and manage multiple document windows.
Display the Go To dialog box, to navigate to a specific page, bookmark, footnote, table, comment, graphic, or other location. In Word and , you can browse the document by various types of objects, such as fields, footnotes, headings, and graphics. In the extend selection mode, clicking a location in the document extends the current selection to that location. F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document. Open the Clipboard task pane and enable the Office Clipboard, which allows you to copy and paste content between Microsoft Office apps.
Display the Replace dialog box, to find and replace text, specific formatting, or special items. Insert the Unicode character for the specified Unicode hexadecimal character code.
For example, to insert the euro currency symbol , type 20AC , and then hold down Alt and press X. For example, to insert the euro currency symbol, hold down Alt and press on the numeric keypad. Use the following shortcuts to add references to your document, such as a table of contents, footnotes, and citations. To use the following keyboard shortcuts, the Mailings ribbon tab must be selected.
Every document has a default language, typically the same default language as your computer's operating system. If your document also contains words or phrases in a different language, it's a good idea to set the proofing language for those words. This not only makes it possible to check spelling and grammar for those phrases, but it also enables assistive technologies like screen readers to handle them appropriately. Note: If you type extensively in another language, you might prefer to switch to a different keyboard instead.
Word offers several different views of a document. Each view makes it easier to do certain tasks. For example, Read Mode enables you view the document as a horizontal sequence of pages, which you can quickly browse using the Left and Right arrow keys.
F2 alone: moves the selected text or graphic. Use the arrow keys to place the cursor where you want to move the text or graphic, and then press Enter to move, or press Esc to cancel. Use the arrow keys to place the cursor where you want to copy the text or graphic, and then press Enter to copy, or press Esc to cancel.
You can cut multiple texts and graphics to the Spike, and paste them as a group to another location. F6 alone: switch between the document, task pane, status bar, and ribbon. In a document that has been split, F6 includes the split panes when switching between panes and the task pane. F7 alone: displays the Editor task pane to check spelling and grammar in the document or the selected text.
In Word and , displays the Research task pane. F8 alone: extends the selection. For example, if a word is selected, the selection size is extended to one sentence. For example, if a paragraph is selected, the selection size is reduced to one sentence. In the extend selection mode, the arrow keys extend the selection. Word help center. Basic tasks using a screen reader with Word. Use a screen reader to explore and navigate Word. Accessibility support for Word.
The settings in some versions of the Mac operating system OS and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment for a keyboard shortcut, see Mac Help for your version of macOS, your utility application, or refer to Shortcut conflicts.
If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac. Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Word for Mac.
However, not all do. For the best experience using your keyboard with the ribbon, enable your keyboard to access all controls. To go to Keyboard Settings , type keyboard and press Return.
Shortcut conflicts. Work with fields. Outline a document. Use footnotes and endnotes. Work with right-to-left languages. Find the next spelling or grammatical error. The Check spelling as you type feature must be enabled.
Some Word for Mac keyboard shortcuts conflict with default macOS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the shortcut for the key.
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